Practice files For this chapter, use the practice files from the Word2016SBS Ch04 folder. For practice file download instructions, see the introduction. ![]() Documents contain text that conveys information to readers, but the appearance of the document content also conveys a message. You can provide structure and meaning by formatting the text in various ways. Word 2016 provides a variety of simple-to-use tools that you can use to apply sophisticated formatting and create a navigational structure. In a short document or one that doesn’t require a complex navigational structure, you can easily format words and paragraphs so that key points stand out and the structure of your document is clear. You can achieve dramatic flair by applying predefined WordArt text effects. To keep the appearance of documents and other Microsoft Office files consistent, you can format document elements by applying predefined sets of formatting called styles. Paragraph Spacing in Word. By default, the paragraphs in Word are followed by a blank line and headings have extra space above them. And just as you format spacing between lines in your document, you can adjust spacing before and after paragraphs. How to Change the Paragraph Spacing Before and After Selected Paragraphs. To change the paragraph. In addition, you can change the fonts, colors, and effects throughout a document with one click by applying a theme. This chapter guides you through procedures related to applying character and paragraph formatting, structuring content manually, creating and modifying lists, applying styles to text, and changing a document’s theme. Apply paragraph formatting A paragraph is created by entering text and then pressing the Enter key. A paragraph can contain one word, one sentence, or multiple sentences. Every paragraph ends with a paragraph mark, which looks like a backward P (¶). Paragraph marks and other structural characters (such as spaces, line breaks, and tabs) are usually hidden, but you can display them. Sometimes displaying these hidden characters makes it easier to accomplish a task or understand a structural problem. ![]() SEE ALSO For information about working with hidden structural characters, see “Structure content manually” later in this chapter You can change the look of a paragraph by changing its indentation, alignment, and line spacing, in addition to the space before and after it. You can also put borders around it and shade its background. Collectively, the settings you use to vary the look of a paragraph are called paragraph formatting. You can modify a paragraph’s left and right edge alignment and vertical spacing by using tools on the Home tab of the ribbon, and its left and right indents from the Home tab or from the ruler. The ruler is usually hidden to provide more space for the document content. The Paragraph dialog box Configure alignment The alignment settings control the horizontal position of the paragraph text between the page margins. There are four alignment options: • Align Left This is the default paragraph alignment. It sets the left end of each line of the paragraph at the left page margin or left indent. It results in a straight left edge and a ragged right edge. • Align Right This sets the right end of each line of the paragraph at the right page margin or right indent. It results in a straight right edge and a ragged left edge. • Center This centers each line of the paragraph between the left and right page margins or indents. It results in ragged left and right edges. • Justify This alignment adjusts the spacing between words so that the left end of each line of the paragraph is at the left page margin or indent and the right end of each line of the paragraph (other than the last line) is at the right margin or indent. It results in straight left and right edges. Toshiba estudio 3005ac manual. The icons on the alignment buttons on the ribbon depict the effect of each alignment option.
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